Front Travel Policy

Overview

Front's travel policy is designed to ensure seamless and efficient management of all travel-related activities. This policy outlines the procedures for booking, modifying, and canceling travel reservations, as well as guidelines for handling travel-related expenses and reimbursements.

Booking Travel

Procedure:

1. Request Submission: Employees must submit travel requests via the Front Travel Portal.

2. Approval: All travel requests must be approved by the employee’s direct supervisor.

3. Booking: Once approved, the Travel Management Team will handle the booking process, ensuring compliance with the company’s travel guidelines and preferred vendors.

Guidelines:

• Employees should book travel at least 14 days in advance to take advantage of lower rates.

• Preferred airlines, hotels, and car rental agencies should be used whenever possible to ensure consistency and cost savings.

Modifying Travel

Procedure:

1. Request Submission: Employees needing to modify their travel plans must submit a modification request via the Front Travel Portal.

2. Approval: Modifications must be approved by the employee’s direct supervisor.

3. Modification Processing: The Travel Management Team will process the modifications and provide updated travel details.

Guidelines:

• Modifications should be requested as soon as the need arises to minimize additional costs.

• All changes must comply with the company’s travel guidelines and preferred vendors.

Canceling Travel

Procedure:

1. Request Submission: Employees must submit a cancellation request via the Front Travel Portal, including the reason for cancellation.

2. Approval: Cancellations must be approved by the employee’s direct supervisor.

3. Cancellation Processing: The Travel Management Team will process the cancellation and handle any applicable refunds or fees.

Guidelines:

• Cancellations should be requested as soon as the need arises to ensure eligibility for refunds.

• The Travel Management Team will confirm the cancellation and provide details on any refunds or fees within 3-5 business days.

Handling Travel Expenses

Procedure:

1. Expense Submission: Employees must submit travel expenses via the Front Expense Portal within 5 business days of completing travel.

2. Approval: All expenses must be reviewed and approved by the employee’s direct supervisor.

3. Reimbursement Processing: The Finance Team will process reimbursements and ensure they are paid out within the next payroll cycle.

Guidelines:

• Receipts are required for all expenses submitted for reimbursement.

• Only reasonable and necessary expenses will be reimbursed, in line with the company’s travel expense policy.

Contact Information

For any travel-related questions or assistance, employees can reach out to the Travel Management Team:

• Email: travel@front.com